PBS Recordkeeping Guidance

PBS Recordkeeping Guidance

DEC has prepared guidance documents on the three types of tank systems. Tank system owners and operators should determine which guidance applies to their facility to ensure that their records are complete, up to date and kept for the correct time periods. The documents below address the records required for both tanks and piping.

  1. USTs that are regulated by both DEC and EPA - Recordkeeping Guidance (PDF)
    - a list of records that must be maintained for all underground tank systems (those tank systems that have 10 percent or more of the system volume underground) storing petroleum except for:
    • tank systems storing heating oil that is consumed on the premises where stored; or
    • tank systems with a design capacity of 1,100 gallons or less that are used to store motor fuel for non-commercial purposes at a farm or residence.
  2. USTs that are regulated only by DEC's PBS regulations - Recordkeeping Guidance (PDF)
    - a list of records that must be maintained for underground tank systems (those tank systems that have 10 percent or more of the system volume underground) storing petroleum that meet one of the following conditions:
    • tank systems storing heating oil that is consumed on the premises where stored; or
    • tank systems with a design capacity of 1,100 gallons or less that are used to store motor fuel for non-commercial purposes at a farm or residence.
  3. Aboveground tanks that are regulated by DEC's PBS regulations - Recordkeeping Guidance (PDF)
    - a list of records that must be maintained for all aboveground tanks (those tank systems with at least 90 percent or more of the system volume aboveground) storing petroleum.
Capital Facilities