SUNY Fraud Hotline

SUNY System Fraud Hotline

Incidents of suspected fraudulent or irregular activities are required to be reported to System Administration pursuant to the SUNY Fraud and Irregularities Fraud Policy and Procedure. Outside parties (anonymous or otherwise) may provide written or oral reports to System Administration, or to Campus Authorities who then must report same to System Administration. All such matters shall be turned over to the SUNY System Administration Fraud Committee, which consists of representatives from:

The State University of New York is committed to ensuring its funds and other University resources are used in an effective and efficient matter. The hotline is intended for faculty, staff, students, and others to report suspected fraud, waste, abuse or irregular activities. These activities include improper transactions, such as suspected thefts, losses, misuse or inappropriate action involving State funds, equipment, supplies or other assets. Complaints about other matters, such as personnel issues or academic misconduct, should be brought to the attention of the appropriate office at the campus involved.


Methods of Reporting

If you suspect fraud, waste, abuse, or irregular activities within the University, you may report these allegations anonymously to the University Auditor in the following ways:
Voice Mail: (518) 320-1539
Fax: (518) 320-1564 
Write to: State University of New York
Office of the University Auditor
State University Plaza, Room N120
Albany, New York 12246
E-mail: University Audit
Campus Reporting: Campuses who are reporting fraud or irregularities to System Administration can use  Form A - Fraud Incident Report, a form created as part of the Procedure on Reporting and Reviewing Fraud and Irregularities (Fraud Procedure).

SUNY Fraud and Irregularities Policy and Procedure

SUNY Policy

Policy on Fraud and Irregularities, Doc. No. 9002 (Fraud Policy)
Policy Summary: 
The State University of New York (SUNY) is committed to upholding the highest standard of honest behavior, ethical conduct, and fiduciary responsibility with respect to SUNY funds, resources, and property. As such, SUNY seeks to prevent and detect any fraud or irregularities and will diligently pursue any instance that involves SUNY-related activities or business.  The Fraud Policy helps to set the tone of the organization and communicate to all employees the requirement for honest behavior, ethical conduct, and fiduciary oversight with SUNY funds, resources, and property. 

SUNY Procedure

Procedure on Reporting and Reviewing Fraud and Irregularities, Doc. No. 9001 (Fraud Procedure) 
The SUNY Fraud Procedure sets forth "procedures for reporting and reviewing suspected or detected fraud and irregularities" that apply to any fraud and irregularities involving SUNY employees, officers or trustees, and campus-related entities, as well as vendors, consultants, contractors, funding sources, or any other parties with a relationship to SUNY. All complaints will be reviewed objectively and without regard to the suspected individual’s length of service, position, title, or relationship with SUNY.

DEFINITION OF FRAUD AND IRREGULARITIES  

Fraud and Irregularities is defined broadly within the Procedure, and includes all of the following:

  1. Activities that are considered a misappropriation of assets;
  2. Activities that are considered in violation of or non-compliant with any SUNY, New York State, or federal law, regulation, policy or procedure;
  3. Activities that are considered economically wasteful;
  4. Activities that are considered an indication of gross misconduct or incompetency; or
  5. Activities that are considered an unethical, improper, or dishonest act.  

REQUIRED ACTION PURSUANT TO THE PROCEDURE

WHISTLEBLOWER PROTECTION  

NOTICE ON CONFIDENTIALITY

HOW & WHAT TO REPORT

INVESTIGATION PROCEDURE

SUNY Research Foundation Fraud Reporting

SUNY Research Foundation - Ethics Hotline
The Research Foundation Ethics Hotline webpage allows for reporting claims of fraud and unethical behavior.  The website states: "Ethical behavior is a key aspect of all successful organizations. In today's business world an organization must be committed to maintaining an ethical, professional and law abiding work environment. Conduct that is based on the highest ethical standards will improve, strengthen and clarify all that an organization does. The RF's ethics hotline is one way to encourage everyone in the Research Foundation (RF) community to fully understand and embrace this concept of ethics and accountability." 

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The information contained on the SUNY Compliance website is for general campus guidance only and is not intended, nor can be relied upon, as legal advice or the imposition on SUNY campuses of specific policies or requirements. The site is intended to be an informational-only clearinghouse for some of the laws, rules, and regulations that may impact the State University of New York’s campuses. Additionally, given the rapid, changing nature of laws, rules and regulations, there may be delays or omissions contained on this site which therefore cannot be relied upon as complete. For complete compliance information, consult your campus compliance officials. For legal advice, consult your lawyer.

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