Contracts Compliance

Contracts Compliance

Contract Compliance Resources

Checklist of Requirements for Contracts Less Than $250,000

This Checklist is for Contracts that do not require the Office of State Comptroller Approval, since they are below the threshold limit

OSC Checklist for Procurement – included in our SUNY Policy, Issued August 2000, updated March 2010

This Office of the State Comptroller New York State Procurement Bulletin provides a procurement record and checklist.

The Purpose of this bulletin is to describe the requirements of the Procurement Record (Record), as mandated by Article XI of the State Finance Law.  The Record is the documentation of the decisions made and the approaches taken in the procurement process. In addition, the Record serves as the basis for the Office of the State Comptroller’s (OSC) review and approval of the contract. The documentation necessary to support the decisions made by the Agency during the procurement process will depend upon the type and complexity of the procurement. A Record is required to be maintained for all procurements, and for procurements that require OSC approval, a Procurement Record Checklist (Checklist) must be completed and submitted to OSC with the contract package.

SUNY Threshold Chart

The Chart contains the SUNY Advertising and General Purchasing Limits.  The office of University counsel, in order to provide the campuses with appropriate legal advice on contracts entered into on behalf of the University, is responsible for review of all contracts prior to execution.  Review by the office of University counsel shall be performed by personnel assigned to the office of University counsel unless otherwise provided in writing by the University counsel.  Should you have questions, please contact your campus counsel.

SUNY Procurement Policies & Procedures

The following documents, along with New York State Laws governing purchasing, guide SUNY procurement practices.  A listing of all SUNY policies and procedures can be found in the University-wide Policy and Procedure Library.

General Procurement:

7551 Installment Purchase Financing (IPF)
7552 Procurement Lobbying Procedure for State University of New York
7553 Purchasing and Contracting (Procurement)
7558 State University Procurement Card Policy and Guidelines
7559 Anti-Sweatshop Policy
7560 Anti-Sweatshop Procedure
7561 Contract Award Protest Procedure
7565 Utilization of NYS Preferred Sources

Construction:

7554 Construction Contracting
7555 Construction-Related Consultant Contracting Procedures

Minority- & Women-owned Businesses

7556 Procurement Opportunities for New York State Certified Minority- and Women-Owned Businesses
7557 Participation by Minority Group Members and Women (MWBEs) with Respect to State University of New York Contracts

Service-Disabled Veteran-Owned Business

7564 Participation by Service-Disabled Veteran-Owned Business (SDVOBs) with Respect to State University of New York Contracts

Real Property

7550 Acquisition and Disposal of Real Property Interests, Procedures for

Contracts and Procurement Resources

NYS Procurement guidelines

NYS Insurance Manual

SUNY Boilerplate Contract Template

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The information contained on the SUNY Compliance website is for general campus guidance only and is not intended, nor can be relied upon, as legal advice or the imposition on SUNY campuses of specific policies or requirements. The site is intended to be an informational-only clearinghouse for some of the laws, rules, and regulations that may impact the State University of New York’s campuses. Additionally, given the rapid, changing nature of laws, rules and regulations, there may be delays or omissions contained on this site which therefore cannot be relied upon as complete. For complete compliance information, consult your campus compliance officials. For legal advice, consult your lawyer.

Compliance