Subscriptions and Memberships

Subscriptions and Memberships

Most subscriptions, memberships and dues require prepayment before service will be rendered. To process a prepaid order the department must submit the following:

Without proper "back-up" the order may be considerably delayed. The accounts payable department cannot prepay any order without proper documentation.

Other payments, which require back-up documentation in addition to an invoice, are payments for advertising, printing and food and beverage.

In the case of advertising and printing, it is necessary to submit a copy of a tear sheet for an advertisement or a copy of what has been printed in the case of a printing invoice.

When making a payment to a restaurant or hotel for food and beverage, a list of attendees and a copy of a meeting agenda must be attached to the purchase requisition.

Purchasing Guidelines