Procurement Guide Thresholds & Exemptions

Procurement Guide Thresholds

One of the primary functions of the purchasing department is to ensure that all SUNY System Administration's purchases are in accordance with the rules and regulations of New York State.

The table below contains the latest higher procurement thresholds for open market purchases set forth in the SUNY Item 7553 procurement guidelines. System Administration has been authorized to participate in these the SUNY Item 7553 procurement guidelines. System Administration has been authorized to participate in these new higher thresholds because of our satisfactory performance as measured by previous audits of internal controls and purchasing practices. Your cooperation in adhering to these guidelines is requested. If you have any questions regarding these guidelines, contact the purchasing department.

Dollar Limits Corresponding Requirements

Dollar LimitsCorresponding Requirements
$0 - $2,999 Purchase commodities or services directly from a responsible vendor.
$2,500 - $9,999 Purchase commodities or services directly from a responsible vendor. While no competition is required, you should take the steps necessary to ensure that prices are reasonable. Written documentation should be maintained to support both the selection of the vendor and reasonableness of price (recommend three vendor prices).
$10,000 - $19,999 Purchase commodities or services directly from a responsible vendor. While no competition is required, you should take the steps necessary to ensure that prices are reasonable. Written documentation should be maintained to support both the selection of the vendor and reasonableness of price (recommend three vendor prices). A quarterly listing in the NYS Contract Reporter is required.
$20,000 - $49,999 Purchase commodities or services directly from a responsible vendor. While no competition is required, you should take the steps necessary to ensure that prices are reasonable. Written documentation should be maintained to support both the selection of the vendor and reasonableness of price (recommend three vendor prices). Procurement must be advertised in the NYS Contract Reporter and respondents given the opportunity to submit quote.
$50,000-$125,000 Minimum of three bids or proposals from responsible vendors offering such commodity/service. Procurement must be advertised in the NYS Contract Reporter and respondents given the opportunity to submit quote.
$125,000-$250,000 Minimum of five sealed bids. Procurement must be advertised in the NYS Contract Reporter and respondents given the opportunity to submit quote.

 

Exemptions from Procurement Guide Thresholds

Please be reminded that split ordering is not allowed. Purchases should not be divided so as to fall under a particular dollar level in order to avoid competitive purchasing. This type of purchasing will jeopardize System Administrations current flexibility and result in losing our higher thresholds.

Purchasing Guidelines