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Report Fraud

Report Fraud

SUNY System Fraud Hotline

Incidents of suspected fraudulent or irregular activities are required to be reported to System Administration pursuant to the SUNY Fraud and Irregularities Fraud Policy and Procedure.

The hotline is intended for faculty, staff, students, and others to report suspected fraud, waste, abuse or irregular activities. For the purpose of these procedures, fraud and irregularities includes activities that are (1) a misappropriation of assets; (2) in violation of or non-compliant with any SUNY, New York State, or federal law, regulation, policy or procedure; (3) economically wasteful; (4) an indication of gross misconduct or incompetency; or (5) an unethical, improper, or dishonest act. Complaints about other matters, such as personnel issues or academic misconduct, should be brought to the attention of the appropriate office at the campus involved.

Methods of Reporting

If you suspect fraud, waste, abuse, or irregular activities within the University, you may report these allegations confidentially to the Office of the University Auditor in the following ways:

Voice Mail:
(518) 320-1539

Fax:
(518) 320-1564

Write to:
State University of New York
Office of the University Auditor
State University Plaza, Room N120
Albany, New York 12246

E-mail:
University Audit

Information to Include When Making a Report

In all cases, please provide as much detail as possible about your specific concerns along with any relevant information and supporting documentation.  Relevant information would include the following when known and applicable:

  • Describe what happened with as much detail as possible.
  • When did it occur? Please provide specific dates or the month/year.
  • Is it still ongoing?
  • Provide the full name of the individuals involved and any individuals with direct knowledge.
  • Provide the name of the programs and/or departments involved and/or affected.
  • Where did it occur?
  • If finances are involved please describe the amounts, accounts affected, and time period.
  • If physical property is involved please describe the property, location it was taken from, and where it is now.
  • Indicate if you have firsthand knowledge of the event? If not how did you become aware?
  • Indicate where we can obtain evidence to support your report if not provided as part of your report.
  • May we contact you for additional information? If so, how can we contact you?

Confidentiality and Anonymity

We honor requests for confidentiality, and we will protect your identity to the maximum extent allowed by law.  However, this confidentiality is not absolute because of legal or in some limited situations the person being investigated may be able to ascertain who the reporter is just by the nature of the facts or the contextual situation that gave rise to the report.  Please note: our inability to contact you may limit our ability to do a complete investigation.

For complete anonymity when reporting please send your written complaint to the address noted above

Retaliation

Consistent with New York State laws, employees or other persons who lawfully report suspected improprieties shall not suffer discharge, demotion, suspension, threats, harassment, discrimination, or other retaliation as a result of making such a good faith report. Retaliation against anyone who has made a report in good faith under this process is strictly prohibited.   

Please also note, intentional use of this process to make false allegations may subject the reporter to disciplinary action.


Other Related Information Links

SUNY Procedure on Reporting and Reviewing Fraud and Irregularities. Policy Document No. 9001. - Fraud and Irregularities, Procedure on Reporting and Reviewing Fraud and Irregularities

SUNY Policy on Fraud and Irregularities, Policy Document No. 9002. - Fraud and Irregularities, Policy on Fraud and Irregularities

SUNY Research Foundation Fraud Reporting

Campus Hotlines for Reporting Fraud

New York State Labor Law § 740, Retaliatory personnel action by employers; prohibition. (whistleblower protection)

New York State Civil Service Law § 75-b, Public Sector Whistleblower Law. (whistleblower protection)

New York State Public Officers Law §73, Business or professional activities by state officers and employees and party officers.

New York State Public Officers Law §73a, Financial Disclosure.

New York State Public Officers Law §74, Code of Ethics.

 

University Audit