System Fraud Policy and Procedures

SUNY System Fraud Policy

The SUNY Board of Trustees adopted a Fraud Policy at its March 2013 Board Meeting.  The Fraud policy helps to set the tone of the organization and communicate to all employees the requirement for honest behavior, ethical conduct, and fiduciary oversight with SUNY funds, resources, and property. At this meeting, the Board of Trustee's also amended the existing Fraud Procedure. The impact of this new Fraud and Irregularities Policy and the Fraud Procedure changes are outlined below.

SUNY already maintains a System-wide Fraud Hotline to Report Suspected Fraud, but this new policy ensures that those reporting to the Fraud hotline will have whistleblower protection afforded to them. Also, through the revised procedure, campuses will be required to report all frauds to the Office of University Audit so they may be tracked and monitored by the Fraud Committee using a standard form, and report to the Office of the University Auditor any contact from the New York State Attorney General, the Inspector General, or any other outside agency regarding any investigation. In addition, each campus is required to establish a mechanism (fraud hotline) such as a toll free number, e-mail address, or facsimile number that individuals can use to report suspected and detected fraud and irregularities.

SUNY Fraud Resources (including methods of reporting)

SUNY Fraud Policy and Procedure

Notable Features of the Fraud & Irregularities Policy and Procedure

SUNY Fraud Resources

SUNY Compliance Webpage on the SUNY Systemwide Fraud Hotline, which includes information on how to report fraud

SUNY Compliance Webpage with the Campus Fraud Hotlines - the campus-specific fraud hotlines are listed on this website in one place.  Campus-specific fraud reports can also be reported to the SUNY Systen-wide Fraud hotline.

Methods of Reporting

If you suspect fraud, waste, abuse, or irregular activities within the University, you may report these allegations anonymously to the University Auditor in the methods listed below.

You can use the Fraud Incident Report Form when reporting a suspected fraud.
Voice Mail: (518) 320-1539
Fax: (518) 320-1564
Write to: State University of New York
Office of the University Auditor
State University Plaza, Room N120
Albany, New York 12246
E-mail: University Audit

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The information contained on the SUNY Compliance website is for general campus guidance only and is not intended, nor can be relied upon, as legal advice or the imposition on SUNY campuses of specific policies or requirements. The site is intended to be an informational-only clearinghouse for some of the laws, rules, and regulations that may impact the State University of New York’s campuses. Additionally, given the rapid, changing nature of laws, rules and regulations, there may be delays or omissions contained on this site which therefore cannot be relied upon as complete. For complete compliance information, consult your campus compliance officials. For legal advice, consult your lawyer.

Compliance
Content Related By:

SUNY

Authority

New York State Labor Law § 740 (whistleblower protection)

New York State Civil Service Law § 75-b (whistle blower protection)

New York State Executive Law Article 4-A § 55 (reporting to Inspector General)

New York State Public Officer’s Law §73, §73a, and §74 (business related activities, financial disclosure, and code of ethics)