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Travel Information

Please note:  The additional cost to upgrade to Amtrak Business Class travel is NOT reimbursable.  However, you may upgrade to Business Class at your own expense.

2016-17 GSA Per Diem Rates

Travel Vouchers

New York State Travel Voucher      Sample Form

Instructions for Complete Travel Forms

Mileage Reimbursement -Rate effective January 1, 2016 = $.54 per mile

Mileage Reimbursement Form    Sample form

Lodging Tax Exempt Form:  ST-129

Request a Rental Car

Instructions for Travel:

  • Complete Voucher and Mileage Form (if applicable) and scan/email with associated receipts.

  • You can fax to 518-320-1543, however, you will need to email Carol and let her know to look in the fax email box.

  • By US Mail: Carol Donato
                          SUNY Faculty Senate
                          SUNY Plaza S120
                          Albany, NY  12246                             

Questions:      (800) 547-1548 or (518) 320-1376

Fill in the New York State Travel Voucher - see sample forms for details and examples.  Leave unmarked sections blank.  DO NOT FILL IN THE AMOUNT SECTION.  I will do it for you according to your receipts and the travel rules.  If a personal car is used, fill out a Statement of Automobile Travel form***see below for mileage vs rental cars.


Rental Cars

The use of rental cars over driving your own car is suggested.  You may drive your own car, however, you will only be reimbursed at what it would have cost if you had used a rental car for your trip.  The calculation will include the cost of gas at the time of travel.



If you leave home before 7:00am you are entitled to a breakfast.
If you return home after 7:00pm you are entitled to a dinner.

  • Day travel will be at the rate of $5.00 for breakfast and $12.00 for dinner.
  • Overnight travel will be at the per diem rate for the city you stay in.

Ground transportation

To and from meetings, hotels, transportation terminals, but not restaurants, will be reimbursed for the receipt amounts plus applicable tip.


Mileage:  Effective January 1, 2017 mileage reimbursement is $.535



The date and time of departure is the day you began your trip and the time (AM or PM) you left your home or office to begin the trip.

The date and time of return is the day you ended your trip and the time (AM or PM) you returned to your home or office.



  • A Statement of Automobile Travel must be completed and signed for any mileage reimbursement.

  • Always fill in your home address and zip code and sign the Travel Voucher before returning it to me. 

  • SUNY no longer issues checks to SUNY or State employees for travel reimbursement. Your reimbursement will be deposited to the bank account that your pay check is deposited to.  All non-SUNY travelers will be mailed a check.


University Faculty Senate