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Guidance Documents

The Office for Capital Facilities offers a series of guidance documents to assist campuses in the management of facilities. These documents are not intended to replace policies and procedures but to provide assistance to campuses in various areas. A full listing of all SUNY policies and procedures can be found in the University-wide Policy and Procedure Library. 

Campus Let Contracts (CLC)

• CLC-1 Construction Bonds, Revised May 2023
• CLC-2 Temporary Services, Revised March 2013
• CLC-3 Construction Authority, Revised May 2023
  • Letter to Presidents: Construction Authority - April 2019
• CLC-4 Threshold Chart, Revised June 2024
• CLC-5 Division of Budget Approval - B-1184, August 2021
  
• CLC-6 Debriefing, Revised April 2019
• CLC-7 Single and Sole Source Procurements and Specific Allowances, Revised March 2022
• CLC-8 Field Orders with Attachments, Revised December 2021
  • Attachment 1 - Field Order Proposal Form, Revised June 2013  (Excel)
  • Attachment 2 - Field Order Proposal Data Sheet Form (Word)
  • Attachment 3 - Listing of Field Orders Form (Word)
  • Attachment 4 - Field Order Authorization Letter Form (Word)
• CLC-9 Furniture, Fixtures and Equipment (FF&E) Purchases, Revised August 2017
• CLC-10 Insurance Guidance, Revised April 2024
  
• CLC-11 Approval for Real Property Transactions,  Revised October 2024
• CLC-12 Telecommunications Site Manager Agreement, Revised May 2019
• CLC-13 Facilities Procurement Purchase and Install and Service Contracts, June 2024
• CLC-14 Leases and Revocable Permits, November 2020

ENERGY (ENG)

• ENG-01 Solar PV Projects with Attachments, May 2015‌
  • ‌‌Attachment 1 - Sample Program Opportunity Notes (PONs)
  • Attachment 2- Sample Request for Proposal (RFP) ‌
  • Attachment 3- Sample Power Purchase Agreement (PPA) ‌
  • ‌‌Attachment 4- Sample Performance Guarantee Agreement (PGA)
• ENG-2 NYPA Master Services Agreement, Revised April 2019
  • Contract T003044
• ENG-3 NYPA Solar Advisory Template, March 2019
  • Solar Advisory Services Template Agreement
  • Solar Advisory Services Template Scope of Services
• ENG-4 Electric Vehicle Charging Stations, Revised June 2019
• ENG-5 Energy Performance Contracting for State Operated Campuses, June 2019

Community College Capital Program

• CCP-1: Requesting Capital Appropriation, Revised July 2016
  
• CCP-2: Capital Project Initiation and Revision‌, Revised May 2016
  
• CCP-3: Capital Project Financing, Revised September 2016
• CCP-4: Reimbursement and Ongoing Actions, July 2023
• CCP-5: In-Kind Donations as Local Funding Share - April 2013
  • In-Kind Donation Request for Valuation
• Memo: Guidance for Eligibility of Bonding Computer Expenses
  • Eligibility of Bonding Computer Projects Analysis Tool

Residence Hall Capital Program (RES)

• RES 1: Residence Hall Project Funded by Campus Funds (DASNY Voucher Contracts)
  • Attachment 1: Draft Memo - Residence Hall Projects Funded by Campus Funds
  • Attachment 2: Residence Hall Program Capital Project Budget Request Form
  • Attachment 3: MOU between DASNY and SUNY, October 1997

 

• RES 2: Campus Let Residence Hall Projects using bonded funds (Paid directly by DASNY)
  • Memo - Campus Let Residence Hall Projects Funded with Bond Proceeds
  • Attachment 1 - Financing and Development Agreement
  • Attachment 2 - Campus Let Procedures
  • Attachment 3 - Exhibit C Memorandum of Understanding - Project Specific
  • Attachment 4 - Exhibit A Project Request and Certification for University Facility - Project Specific